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Supply Chain Management

Strategic Procurement for Quality, Compliance, and Operational Efficiency

About the Department

The Supply Chain Management Department (Procurement Unit) at Nyeri County Referral Hospital plays a critical role in ensuring smooth hospital operations by acquiring high-quality medical supplies, equipment, and services. The department upholds transparency, cost-efficiency, and strict compliance with public procurement laws while supporting patient care through timely sourcing and delivery of essential goods and services.

Mission & Vision

  • Mission: To provide strategic sourcing and procurement services that support the hospital’s clinical and operational excellence while ensuring compliance, quality, and cost-effectiveness.

  • Vision: To be a trusted partner in the hospital’s success, leveraging procurement expertise to drive innovation, quality, and efficiency in patient care.

Goals & Objectives

  • Improve patient outcomes by ensuring timely access to quality medical supplies and equipment.

  • Enhance operational efficiency by streamlining procurement processes and reducing wastage.

  • Ensure quality and compliance with regulatory standards and hospital policies.

  • Maximize value through cost-saving initiatives and strong supplier negotiations.

Key Responsibilities

  • Sourcing & Contract Management – Identifying and evaluating suppliers, negotiating contracts and pricing.

  • Purchasing & Inventory – Procuring goods/services, managing inventory levels, and distribution.

  • Supplier Relationship Management – Ensuring reliability and quality in delivery through ongoing partnerships.

  • Compliance & Risk Management – Adhering to hospital policy, legal frameworks, and procurement regulations.

Service Charter

  • Preparation and Consolidation of Procurement Plan

    • Approved/Indicative Budget, User Department Needs
    • By 30th June annually

  • Processing of Purchase Requisitions

    • Approved Memo, Specifications/BQs, Requisition Form
    • 1–2 days depending on complexity

  • Procurement of Goods, Services, or Works

    • Request for Quotation, Preparation of LPO/LSO, Order Processing
    • Up to 7 working days

  • Inspection and Acceptance

    • Inspection Committee Report, Contract Document, Delivery Note, Job Card, Site Meeting Minutes
    • Same day upon delivery

  • Receipt of Incoming Goods

    • Inspection Certificate, Delivery Note, LPO Copy, S13 (GRN)
    • Same day

  • Warehouse Management

    • Stock marking, arrangement, regular stock-taking
    • Within 2 days

  • Issuance of Goods from Store

    • Approved S11 (Counter Requisition Form)
    • Mon 9AM–4PM, Tue 9AM–12PM, Thu 2PM–4PM

  • Supplier Payment

    • All fully signed documents: Contract, RFQs, LPOs/LSOs, Invoices, Delivery Notes, Inspection Certificates, GRN
    • Within 2 days of complete documentation

Why Choose Us

  • Strict adherence to the Public Procurement and Asset Disposal Act (PPADA)

  • Transparent and accountable procurement procedures

  • Strong vendor management and cost-control systems

  • Efficient inventory management for uninterrupted service delivery

  • Dedicated to supporting hospital goals through quality supply chain practices

Contact

For procurement inquiries or tender information, visit the Supply Chain Office at [Hospital Procurement Wing] or call 0724 249 693. Official working hours: Monday–Friday, 8:00 AM – 5:00 PM.
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